FAQ Exhibitors

How can I register and how do I receive my application documents?

After you have send us a request using the function "Exhibitors / Registration" on our website, our team will review your application and send you all the documents you need.

 

How do I reach to the fairground?

The exhibition area is located on the Kindel Airfield near Eisenach / Thuringia.
Starting at the junction of B84 and the road to the airport, the directions are clearly signposted.
The coordinates are: 50.993 0 800 # 10.484 8 898

 

What happens next after arriving at the FERNWEH fairground?

Please keep all exhibitor's documents at hand to present them to our team at the entrance.
You will be welcomed by our employees and be taken to your stand space where you can find your power supply and start the setup of your booth.

Please don't forget that you have to announce your arrival date & time for setup (and/or this of your booth constructor), using the application form you find in your registration documents!

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Where can I find help if I need something or have a problem/a question?

In your registration documents you will find all important telephone numbers. For general problems and questions, please contact the designated department. If you can't find an answer, please contact our team at the press tent who will be happy to assist.

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When can I deliver goods to the FERNWEH site?

Containers of the company MBN can be delivered from Monday 14 Sep 2020.

Deliveries for stand construction are possible during the official set-up hours upon presenting the necessary documents for entering the fairground. Please note that we are not accepting deliveries on behalf of exhibitors!
During the event days deliveries are only possible out of opening hours and require an access permit.

 

Is it possible to exit the FERNWEH fairground by car (e.g. for shopping or going to the hotel)?

During the following opening hours of the FERNWEH it is not possible to leave the site by car:

Friday, the 18.09.2020 10:00 am - 18:30 pm

Saturday, the 19.09.2020 10:00 am - 18:30 pm

Sunday, the 20.09.2020 10:00 am - 19:00 pm*
*Please note that due to insurance & security reasons an exit by car is possible not earlier than 2 hours after closing of the show.

However, with an EXIT PERMIT, bookable during registration, you are allowed to leave the fairground
during the following hour
s:

Friday 18 Sep 19:00 pm - Saturday 19 Sep 08:00 am

Saturday 19 Sep 19:00 pm - Sunday 20 Sep 08:00 am

 

How much is it to stay at the Exhibitors Camp Area?

Exhibitors pay per car or tent 50 € (3m x 6m) / 100 € (3m x 6m) for the complete weekend on the Camp Area.
Staying overnight in your car at your stand on the the fairground itself is also possible and free of charge.

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Are dogs allowed?

Dogs on a tight leash (and wearing a muzzle if necessary) are welcome on the FERNWEH.

Please note that you have to use poo bags to collect the dog dirt and dispose them properly.

 

Do all my employees need an exhibitor pass?

Every person working on your stand does need an own exhibitor pass. Wearing the exhibitor wristband visibly at all times is obligatory and will be controlled by our security staff. There is a certain amount of passes already included in your stand fee (free of charge). If you need additional passes, please use the order form in your registration documents.

 

Does every exhibitor vehicle needs to be marked with a sticker?

Each exhibitor vehicle needs an Exhibitor Vehicle Sticker, to be fixed on it and clearly visible.

You will receive it (and also the sticker for the Camp Area) together with your official registration documents by mail (6 weeks ahead at the latest) or at the FERNWEH.

I noticed you introduce competitors in your NEWS section - how can I use this service?

Please check your registration documents for all marketing activities you can book.

We have a huge organic reach on Facebook and Instagram. 

 

Can I spend the night in my exhibition vehicle on the fairground?

Yes, exhibitors and their employees are allowed to sleep in the vehicles they exhibit on the stand.

 

Who is allowed to stay on the fairground after closing time of the exhibition?

Only exhibitors, cleary recognizable by the exhibitor pass wristband, are allowed on the fairground.

All other persons have to leave the premises by 21:00 at the latest. The right to stay has to be proven upon request.

Security staff and the FERNWEH organizers may enter the premises at any time without restrictions.

 

Can I book a security service for my stand?

An order form is included in your registration documents, giving you the possibility to book this service directly with the provider (at your own expense).